Frequently Asked Questions (FAQ)

The following frequently asked questions are common among those contemplating University of Malaya (UM). This page provides answers to these questions and provides links to useful UM websites that provide additional answers.

How to become a Research Assistant?

Please refer the IPPP guidelines at

When will the letter of appointment / extension be issued by UPGP?

Upon receipt of the complete application, letter of appointment / extension will be issued within 5 working days. The letter will be sent to the supervisor’s address.

How to get a Research Assistant salary slip?

Each research assistant needs to know the salary number. Please refer to UPGP and log into the salary portal. Enter the salary number for the Username and Password.

When is the Research Assistant paid?

For Research Assistants who submit CIMB BANK account number, they will get their salary following the salary schedule. Those without CIMB BANK account or those who submit other bank account number will be issued a check.

Please refer to the Bursar’s office, University of Malaya.

Why research assistant not get salary for the month even they was sending the acceptance of the offer?

This is because UPGP have received the acceptance after the system of salary close. And UPGP will pay this month salary to the next month.

Each research assistant is entitled to get GRAS. What is the procedure for applying for GRAS?

GRAS is under the responsibility of the Institute of Postgraduate Studies (IPS). Check IPS website.  UPGP only confirms the appointment as research assistant period for each applicant.

Why is the Research Assistant application form returned to the supervisor?

The application form is incomplete. This could be due to:

  1. Unwritten grant number.
  2. Term of appointment not written
  3. The grant has expired.
  4. Insufficient funds to pay the research salary.